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Documents You Should Save for Tax Time

Updated for Tax Year 2015


Settling your account with the Internal Revenue Service each year doesn’t need to be a frantic search for the information you need to file your tax return. Knowing what documents to have at your fingertips can help to reduce filing difficulties and possibly your tax bill.

Statements mailed in January and February

Unless tax day falls on a weekend or holiday, you have until April 15 to file. However, most of the papers you need to document the income, interest and withheld taxes you report arrive in your mailbox in January, with investment-related 1099s often coming in February. Although the postal service may deliver some of them – your W-2, for example – email announcements that the documents are available online may land in your inbox.

Mortgage providers, credit card companies, banks and other financial institutions often post those important 1099 forms on your online account. So it’s a good idea to create an email tax folder for messages relating directly to tax information.

what documents do I need for tax time

Track paperless records as they come

Paperless banking may have turned shoeboxes into receipt relics of the past, while your online statements often contain key backup records for potential deductions such as:

  • Charitable donations
  • Outlays for health care
  • Job-search expenses
  • Unreimbursed work expenses.

Many of us ignore the line items from these statements until we start our annual tax-filing ritual. But you may save time by taking a few extra minutes each month to jot down tax-related information including:

  • Expense title
  • Check numbers
  • Payee names
  • Dollar amounts
  • Dates

Create a spreadsheet dedicated to tax records. Throughout the year, consider downloading and printing online documents that will be available for only a limited time.

Think deductions throughout the year

Keep a mileage log in your car. Jot down the miles when you use your vehicle for volunteering, work, business or medical appointments as well as parking, bus and taxi fares and tolls can help you qualify for a deduction.

Hold on to cash receipts that document your transportation, charitable work, job-search and other tax-deductible activities. Hold on to any paperwork and documents that arrive in the mail, or receipts needed to prepare the return, even if you're not sure. It's always better to have too much information than not enough.

Life events you experience

Documents related to life events such as marriage, death of a spouse or divorce, alimony payment records, adoption papers and child custody agreements should all be saved.

A newborn brings joy into your life and potential tax advantages. When you sit down to prepare your return, have these documents for dependent children close at hand:

  • Social Security card
  • Childcare receipts
  • Contributions to college savings plans

Buying a home presents tax-saving opportunities. New homeowners should keep paperwork such as:

  • Closing documents
  • Home improvement invoices, receipts and proof of payment
  • Annual mortgage statement

It's good to keep your closing documents in case you paid real estate taxes or points when you closed that don't appear on your year-end mortgage interest statement. Home improvements such as wheelchair ramps recommended by a doctor may be deductible as medical expenses if you itemize deductions. Certain energy efficiency improvements also may help you reduce your tax liability. Remember, when you use TurboTax to prepare your taxes, we'll ask you simple questions to ensure you don't overlook any possible deductions.

Keep your filing history

The value of a tax return doesn't end on April 15. You'll need to provide this document to get a mortgage, apply for student loans and to check the status of your refund on the Internal Revenue Service's "Where's My Refund?" web page. Generally, the IRS can audit you for three years after a filing date, and in some cases even longer, so guard your return copies and support documents just in case. The IRS can audit you as many years back as they would like if it suspects fraud, so keeping tax returns and supporting documents for at least seven to 10 years puts you on the safe side.

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The above article is intended to provide generalized financial information designed to educate a broad segment of the public; it does not give personalized tax, investment, legal, or other business and professional advice. Before taking any action, you should always seek the assistance of a professional who knows your particular situation for advice on taxes, your investments, the law, or any other business and professional matters that affect you and/or your business.

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