The Schedule D form is what most people use to report capital gains and losses that result from the sale or trade of certain property during the year.
Most people use the Schedule D form to report capital gains and losses that result from the sale or trade of certain property during the year. In 2011, however, the Internal Revenue Service created a new form, Form 8949, that some taxpayers will have to file along with their Schedule D and 1040 forms.
Capital asset transactions
Capital assets include all personal property, including your:
- stocks and bonds
Whenever you sell a capital asset held for personal use at a gain, you need to calculate how much money you gained and report it on a Schedule D. Depending on your situation, you may also need to use Form 8949. Capital assets held for personal use that are sold at a loss generally do not need to be reported on your taxes unless specifically required such as if you received a Form 1099-S for the sale of real estate. The loss is generally not deductible, as well.
The gains you report are subject to income tax, but the rate of tax you’ll pay depends on how long you hold the asset before selling. If you have a deductible loss on the sale of a capital asset, you might be able to use the losses you incur to offset other current and future capital gains.
- Capital gains and losses are generally calculated as the difference between what you bought the asset for (the IRS calls this the “tax basis”) and what you sold the asset for (the sale proceeds).
- Certain assets can have "adjustments" to the basis that can affect the amount gained or lost for tax purposes.
Short-term gains and losses
The initial section of Schedule D is used to report your total short-term gains and losses. Any asset you hold for one year or less at the time of sale is considered “short term” by the IRS.
For example, if you purchase 100 shares of Disney stock on April 1 and sold them on August 8 of the same year, you report the transaction on Schedule D and Form 8949, if required, as short-term.
When your short-term gains exceed your short-term losses, you pay tax on the net gain at the same ordinary income tax rates you pay on most of your other income, such as your wages or interest income.
Long-term gains and losses
Capital assets that you hold for more than one year and then sell are classified as long-term on Schedule D and Form 8949 if needed. The advantage to a net long-term gain is that generally these gains are taxed at a lower rate than short-term gains. The precise rate depends on the tax bracket you’re in.
Preparing Schedule D and 8949
Any year that you have to report a capital asset transaction, you’ll need to prepare Form 8949 before filling out Schedule D unless an exception applies.
Form 8949 requires the details of each capital asset transaction. For example, if you execute stock trades during the year, some of the information you must report includes:
- name of the company to which the stock relates
- date you acquired and the date you sold the stock
- purchase price (or adjusted basis)
- sales price
Also, just like Schedule D, there are two sections that cover your long-term and short-term transactions on Form 8949. You then compute the total gain or loss for each category and transfer those amounts to your Schedule D and then to your 1040.
There are two exceptions to having to include transactions on Form 8949 that pertain to individuals and most small businesses:
- Taxpayers can attach a separate statement with the transaction details in a format that meets the requirements of Form 8949.
- Taxpayers can omit transactions from Form 8949 if:
- They received a Form 1099-B that shows that the cost basis was reported to the IRS, and
- You did not have a non-deductible wash sale loss or adjustments to the basis, gain or loss, or to the type of gain or loss (short term or long term).
If one of the exceptions applies, then the transactions can be summarized into short-term and long-term and reported directly on Schedule D without using Form 8949.
If an exception applies you can still voluntarily report your transactions on Form 8949 which might be easier if you have some transactions that meet the exception requirements and some that don't.
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