TurboTax / Tax Calculators & Tips / All Tax Guides / Self-Employment Taxes / Filing IRS Form W-9

Filing IRS Form W-9

Updated for Tax Year 2015


OVERVIEW

Filling out a W-9 form isn't difficult since it only requires a few pieces of basic information. You will usually submit a W-9 form when you receive payments for services you provide as an independent contractor, pay interest on your mortgage or even contribute money to your IRA account.


You will usually submit a W-9 form when you engage in most taxable transactions, such as receiving payments for services you provide as an independent contractor, paying interest on your mortgage or even contributing money to your IRA account. The person or entity you are doing business with uses the W-9 to collect some of your personal information, the most important of which is your taxpayer identification number (TIN). If you submit the W-9 as an individual, your TIN is your Social Security number. When it’s for your business, the TIN is your employer identification number, or EIN.

Filing obligations

The party the will be paying you is responsible for requesting the W-9 form from you. However, the requester has no obligation to file the W-9 with the IRS. That person must keep the form on file, and use its information to prepare your information returns, such as 1099s and 1098s, and determine whether federal tax withholding is necessary on the payments you receive.

Filling out W-9s

Filling out the form isn't difficult since it only requires a few pieces of basic information. When the W-9 is for a business, enter the business name at the top of the form and check the appropriate box to identity the type of entity. The TIN is entered on part one of the form, and it must be the correct TIN. Part two requires you to certify the information you provided is correct. You must confirm the three statements directly above the signature line. Submit the completed W-9 to the person who requested it from you.

Backup withholding

Payments reported on an information return are usually not subject to federal income tax withholding. However, you may be subject to backup withholding if you fail to provide a TIN, or provide one that’s incorrect. If the payer is obligated to withhold, 28 percent of all amounts payable to you are remitted to the IRS.

TIN matching

The IRS TIN Matching program enables Form W-9 requesters to verify TINs with the IRS when the information return they will eventually file is a 1099-B, DIV, INT, K, MISC, OID or PATR. The IRS may penalize W-9 requesters that fail to report a correct TIN on a return.

Get every deduction you deserve

TurboTax Deluxe searches more than 350 tax deductions and credits so you get your maximum refund, guaranteed.

For only $54.99*
Start for Free

Looking for more information?

The above article is intended to provide generalized financial information designed to educate a broad segment of the public; it does not give personalized tax, investment, legal, or other business and professional advice. Before taking any action, you should always seek the assistance of a professional who knows your particular situation for advice on taxes, your investments, the law, or any other business and professional matters that affect you and/or your business.


Security is built into everything we do
Here's how
* Important Offer Details and Disclosures
  • Filing Deadline: IRS filing deadline for tax year 2015 is April 18, 2016 (except for residents of Massachusetts or Maine, where the IRS filing deadline for tax year 2015 is April 19, 2016).
  • Try for Free/Pay When You File: TurboTax online and mobile pricing is based on your tax situation and varies by product. Free 1040EZ/A + Free State offer only available with TurboTax Federal Free Edition; Offer may change or end at any time without notice. Actual prices are determined at the time of print or e-file and are subject to change without notice. Savings and price comparisons based on anticipated price increase expected 3/18/16. Special discount offers may not be valid for mobile in-app purchases.
  • TurboTax CD/Download products: Price includes tax preparation and printing of federal tax returns and free federal e-file of up to 5 federal tax returns. Additional fees apply for efiling state returns. E-file fees do not apply to New York state returns. Savings and price comparison based on anticipated price increase expected 3/18/16. Prices subject to change without notice.
  • Anytime, anywhere: Internet access required; standard message and data rates apply to download and use mobile app.
  • Fastest refund possible: Fastest tax refund with efile and direct deposit; tax refund timeframes will vary.
  • Pay for TurboTax out of your federal refund: A $X.XX Refund Processing Service fee applies to this payment method. Prices are subject to change without notice. This benefit is available with TurboTax Federal products except the TurboTax Home & Business/QuickBooks Self-Employed bundle offers.
  • About our TurboTax Product Experts: Customer service and product support vary by time of year.
  • About our credentialed tax experts: Live tax advice service is available via phone for your toughest tax questions; fees may apply. Service, experience levels, hours of operation and availability vary, and are subject to restriction and change without notice. Not available for TurboTax Business customers.
  • #1 best-selling tax software: Based on aggregated sales data for all tax year 2014 TurboTax products.
  • Most Popular: TurboTax Deluxe is our most popular product among TurboTax Online users with more complex tax situations.