About Quick Employer Forms

Copy A and Form W-3 (Form 1096) are not required for e-filing, so be sure that you do not mail these forms to the SSA as this will generate duplicate filings.

Form 1096 is not provided for the Forms 1099-INT and 1099-DIV. In addition to summation, most Quick Employer Forms customers use a Form 1096 for state filings and states don't usually require one for the 1099-INT and DIV.

Yes.E-filing your  W-2s and 1099s is available now. After you've created your forms, simply select E-file All at the top of the My Businesses page. The deadline to e-file W-2 and 1099 forms with the SSA and IRS is April 2, 2012.

Quick Employer Forms no longer offers printing and mailing services. We apologize for any inconvenience. However, you can continue to print your forms for mailing. Use the PDF button next to each form to print the recipient copies and mail them by January 31, 2012.

You should print all applicable forms from the Quick Employer Forms My Businesses page and mail the forms to recipients as soon as possible.

No. We file these forms electronically, so there are no special forms to buy or printing requirements (red ink) to worry about.

What if Social Security and Medicare withholding is not required for my employees?

1. First, check the box on the W-2 form in QEF to disable automatic calculations.TurboTax QEF will test that your withholdings are correct (4.2% for Social Security and 1.45% for Medicare).
2. Make sure the withholdings in Boxes 4 and 6 calculate correctly based on the wage amounts in Boxes 3 and 5.
3. If there is no withholding, enter zeroes in the Social Security and Medicare fields (Boxes 3, 4, 5 and 6).

What if I withheld incorrect amounts for Social Security and Medicare?

If you withheld incorrect amounts, you should file corrected quarterly forms (Form 941). If you pay your payroll taxes annually (Forms 944, 943, or Form 1040 Schedule H), you may not have filed yet. When you do file, use the correct figures that match the W-2s you are filing now.

if you have already filed, you will need to correct the forms and refund any over-withheld taxes to your employee, or collect any under-withheld taxes from them. See IRS Publication 15, section 13, page 26, for more information.

Double check your entries for these possible issues:

• For the best results, manually type in your business information. Do not cut and paste it into the program fields.
• Enter your EIN or SSN on the Business Information page twice for confirmation purposes.
• Entries for fields with a red asterisk (*) are required.
• Make sure your employer type matches your ID number. For example, a business with employees must enter an EIN.

We apologize for this inconvenience. We are most likely updating or conducting maintenance work on Quick Employer Forms. It shouldn't take long. Please try again soon.

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After e-filing, be sure to check your state's website for W-2 or 1099 reporting requirements. Each state's requirements vary and don't require any forms to be mailed in.

You do not need to mail anything to the IRS or SSA after e-filing with Quick Employer Forms.

After e-filing your W-2 or 1099 form, please monitor your filing status on the Quick Employer Forms My Businesses page. The e-file status will update from "Sent" to either "Accepted" or "Rejected" when the Government Agency processes the form. The status change may take up to 2 to 4 weeks. You will also receive a notification by e-mail when the status changes. E-file is due by April 2, 2012.

For tax year 2011, the law requires you to withhold 4.2% for Social Security tax and 1.45% for Medicare tax from your employees' wages. ( Add Box 3 plus Box 7 for Social Security taxes;See Box 5 for Medicare.) We recommend that you make sure your W-2s properly reflect those percentages for each employee BEFORE you e-file, and correct your annual/quarterly forms to match.

This is important because these taxes are sent to the IRS quarterly (Form 941) or annually (Forms 944, 943, or Form 1040 Schedule H) depending on the type of employer you are. If the amounts you report on those forms do not match the amounts on the W-2s that you send to the Social Security Administration, you will be contacted directly by the SSA or IRS and required to issue corrected forms.

Quick Employer Forms does not support corrected forms. Once the original e-filing is accepted, here are your choices:

• To file a corrected W-2,
  • Go to the SSA website and file the corrected form, W-2C, electronically. - OR -
  • Use the IRS website for forms and instructions.
• To file a corrected 1099:
  • Use the IRS website for forms and instructions.

If the amounts on your employer forms do not match due to rounding, those adjustments are best made when you file your quarterly (Form 941), or annual (Forms 944, 943, or Form 1040 Schedule H). The type of form you file depends on the type of employer you are.

You can file corrected forms now to match your W-2s. If you pay your payroll taxes annually (Forms 944, 943, or Form 1040 Schedule H) you may not have filed these yet. When you do file, use the correct figures that match the W-2s you are filing now.

If you have already filed, you will need to correct them. See IRS Publication 15, section 13, page 26 for more information.

We ask for your login to ensure that we safeguard the information you provide about your business and your employees on the forms you create. No one else using your computer can access that information. Feel free to use the User Name you already created for access to TurboTax, QuickBooks, Quicken, Lacerte, or other Intuit products.

Yes. We think you'll find Quick Employer Forms is so easy that you'll finish all your W-2s and 1099s in one sitting. But if you want to come back later, you can quit and log in to the website using your user ID and password again at another time. We save all the forms you create too, so next year you'll be able to transfer your information and it'll be even faster.

Your data's security is our number one priority. Quick Employer Forms is a product of Intuit, so we leverage the same type of security infrastructure and safeguards that protect the sensitive data of millions of online TurboTax, Quicken, and QuickBooks users. It is the same kind of security used by online banks: 128 bit SSL encryption, secured and firewalled facilities, third-party reviews, and verification by RSA, TRUSTe, and VeriSign.

Follow these steps:

 1. Select "Create a New Form" from the My Businesses 2011 page.

 2. Choose the form you need to create from the What Form Would You Like to Prepare window.

 3. Enter your business, payee, and form information in the three subsequent windows.

 4. If the completed form looks good at the Verify form information window, choose Continue.

 5. When you've finished creating all of your forms,choose E-file All.

The import feature on Quick Employer Forms is currently limited to importing information from the TurboTax W-2/1099 Reporter. We are working on enhancing this feature and hope to bring you more import capabilities in the future.

We save everything for you after you complete each screen. Once you click Done or Continue at the bottom of the screen, your information is saved automatically. We'll also save your forms for next year, too. Remember your User ID and password and just log in to get started next year.